4. The staff Code of Conduct is communicated regularly (annually or biannually).

Public Sector Fraud Awareness Survey - Findings: Fraud prevention.

Observation:

Pie chart of the answers to Question 4: The staff Code of Conduct is communicated regularly (annually or biannually).

69.7% of respondents said their Code of Conduct is communicated regularly.

79% of Chief Executives indicated that their Code of Conduct was communicated regularly, however 62% of line managers and 54% of operational staff indicated similarly. This may indicate that communication of the Code of Conduct has been ineffective.

What some respondents have said:

“Procurement run regular training sessions on being open and transparent and HR run courses on code of conduct.”

“All employees are regularly reminded about the organisation's Code of Ethical Conduct and the Protected Disclosures Policy. “

“Awareness of fraud and expected Code of Conduct is articulated, however there are improvements that could be made but it is a principle of diminishing returns for the extra effort.”

PwC comment:
The Code of Conduct and related fraud policies should be discussed with staff on a regular (annual or biannual) basis.

“It would be useful for our organisation to refresh us on our code of conduct every year and publish our fraud policy and who and what gets done... this may act as a deterrent to those considering the risks v the gains of committing fraud. Thanks for the opportunity to participate.”

  Yes No Don’t know Total Count
Chief Executive Officer/Managing Director/Principal 273 79% 60 17% 13 4% 346
Member of the senior executive/leadership team or equivalent 325 71% 97 21% 38 8% 460
Line manager (if not one of the above) 127 62% 60 29% 19 9% 206
Administration/Support Services 124 70% 30 17% 22 13% 176
Operational staff (e.g. Teacher, Analyst, Advisor, Technician, Officer, Engineer, Accountant) 72 54% 39 29% 23 17% 134
Total 921 70% 286 22% 115 9% 1,322
  Yes No Don’t know Total
Central Government              
Autonomous Crown Entities 43 80% 7 13% 4 7% 54
Central Government - Other 23 53% 15 35% 5 12% 43
Crown Agents or Companies  61 73% 15 18% 8 10% 84
Crown Research Institutes 25 71% 8 23% 2 6% 35
District Health Boards 41 60% 21 31% 6 9% 68
Government Departments 103 71% 35 24% 8 5% 146
Independent Crown Entities 18 56% 8 25% 6 19% 32
Māori Trust Boards 6 60% 3 30% 1 10% 10
Rural Education Activities Programmes 7 64% 3 27% 1 9% 11
State-Owned Enterprises 30 68% 9 20% 5 11% 44
Tertiary Education Institutions 56 67% 19 23% 8 10% 83
Sub-Total 413 68% 143 23% 54 9% 610
  Yes No Don’t know Total
Local Government              
Airports 7 47% 3 20% 5 33% 15
Council Controlled Organisations or Council Controlled Trading Organisations 44 70% 11 17% 8 13% 63
Energy Companies 11 48% 12 52% 0 0% 23
Fish and Game Councils 5 71% 2 29% 0 0% 7
Licensing and Community Trusts 6 75% 2 25% 0 0% 8
Local Authorities 86 54% 58 37% 14 9% 158
Local Government - Other  4 40% 5 50% 1 10% 10
Port Companies 0 0% 2 100% 0 0% 2
Sub-Total 163 57% 95 33% 28 10% 286
               
Schools 345 81% 48 11% 33 8% 426
Total 921 70% 286 22% 115 9% 1,322
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