Appendix 3: Adoption of annual reports and summary annual reports

Local government: Results of the 2012/13 audits.

When local authorities adopted their annual reports

When the annual report was adoptedNumber adopted for financial year
2008/092009/102010/112011/122012/13
Within 2 months after the end of the financial year 2 2 2 1 2
Between 2 and 3 months after the end of the financial year 11 22 12 15 16*
Between 3 and 4 months after the end of the financial year 63 46 56 61 54
Subtotal: Number meeting statutory deadline 76 70 70 77 72*
Percentage of local authorities meeting statutory deadline 99% 91% 90% 99% 92%
Between 4 and 5 months after the end of the financial year 1 4 2 1 4
More than 5 months after the end of the financial year 0 3 4 0 0
Not issued as at 31 January 0 0 2 0 2
Total 77** 77** 78 78 78

* In compiling data for this table, we questioned the process that one local authority followed in adopting its annual report. The local authority then sought legal advice on whether it needed to re-adopt its annual report. For the purposes of this report, we have treated the local authority's annual report as adopted.

** We excluded the former Auckland local authorities in the 2008/09 and 2009/10 totals but included Auckland Council in the 2010/11, 2011/12, and 2012/13 totals. Auckland Council prepared a report for the eight months to 30 June 2011 and had to meet the same statutory time frames as other local authorities.

When local authorities released their annual reports

Time after adopting annual reportNumber released for financial year
2008/092009/102010/112011/122012/13
0-5 days 32 23 25 36 29
6-10 days 10 6 8 9 9
11-20 days 10 21 10 13 16
21 days to one month 24 22 30 19 21
Subtotal: Number meeting statutory deadline 76 72 73 77 75
Percentage of local authorities meeting statutory deadline 99% 94% 94% 99% 96%
Number not meeting statutory deadline 1 5 5 1 1
Not issued as at 31 January* - - - - 2
Total 77 77 78 78 78

*Data not collected before 2012/13.

When local authorities released their audited summary annual reports

Time after adopting annual reportNumber released for financial year
2008/092009/102010/112011/122012/13
0-5 days 18 6 38 21 15
6-10 days 6 5 12 7 4
11-20 days 16 22 15 12 21
21 days to one month 26 38 7 35 34
Subtotal: Number meeting statutory deadline 66 71 72 75 74
Percentage of local authorities meeting statutory deadline 86% 92% 92% 96% 95%
One month to 40 days 10 3 2 1 2
41-50 days 0 0 0 1 0
51-60 days 0 1 0 1 0
More than 60 days 1 2 4 0 0
Not issued as at 31 January* - - - - 2
Total 77 77 78 78 78

*Data not collected before 2013.

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